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Means of Communicating

  Our primary tools of communicating with the North Georgia Conference churches, pastors, laity  will be the email from Connectional Ministries, this Web site and  e-mail.  Communications with disaster teams will be by phone (landlines and cell), fax, and  using various facets of amateur radio. 

  Bulletin inserts for local churches will be produced and posted on our Web site.  Also, news stories and features that help put a face to the disaster will be contained on the website.

Communicating about an Possible Disaster

 Disasters can occurred totally unexpected or there may be several days or more of warning before a disaster.  When a there is the possibility of a disaster, an e-mail blast, known as a “Bulletin.” will be sent to the District Offices for forwarding.  A template has been created for these e-mail blasts so that we can drop in the appropriate information and ensure uniformity in what and how we’re communicating.  Using information from a wide variety of sources,  the first Bulletin will contain information on what we know about the situation, preparation, insurance, protection, etc. The Bulletins will be posted on this Web site also and may be found with the menu item entitled “Disaster Watch.”

Communicating After the Disaster Event

 After the initial Bulletin, Bulletins updating the situation will be prepared by the Conference Communications office at Simpsonwood with the Disaster Response Committee's input.  There will be no set schedule for the Bulletins, just as the situation warrants.  Once the disaster event has passed, the Bulletins will be advising churches what the needs are, how they can help, etc.

Conference Communications Office

 The Conference Communications office will be included in communication regarding damages, injuries, and deaths, if any, and relay this information to begin to develop articles. These articles will assist the internal audience in the Conference and our external audience (United Methodist News Service, Religion News Service, The Reporter, secular media) in knowing how to respond, that the church is in fact responding, and other pertinent information.

Flexibility

 The nature of disasters requires flexibility, and we will evaluate and adjust communications as the need arises.